Non-refundable cleaning fee at move-in
Legal in some states (TX, FL, GA), illegal in others (CA, MA — any 'deposit' must be refundable). Where legal, $200–$400 is the normal range for a 1–2 bedroom; more than that is a soft red flag.
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What it actually means
A non-refundable cleaning fee is exactly what it sounds like — money you'll never see again, charged at move-in to cover the cost of cleaning the unit after you leave. Whether it's legal depends on the state.
States that ban non-refundable fees (CA is the strictest) treat ANY pre-paid money as part of the refundable security deposit, no matter what the lease calls it. States that allow them often require the fee to be 'reasonable' and disclosed in writing up front.
What it looks like in a lease
"Upon execution of this Lease, Tenant shall pay a non-refundable cleaning fee of $350 to cover the cost of cleaning the Premises upon Tenant's vacating. This fee is in addition to the Security Deposit and shall not be refunded under any circumstances."
What to watch for
- Whether your state allows non-refundable fees at all
- Whether the fee is in addition to a separate 'carpet cleaning' deduction (double-dip)
- Reasonableness given the unit size — $500+ for a studio is excessive
- Whether it counts toward the state's deposit cap
How to negotiate it
Ask for it to be folded into a refundable security deposit instead. If the landlord insists, cap it at $200 for a 1-bed or $300 for a 2-bed and confirm in writing that NO additional cleaning charges will come out of the security deposit at move-out.
When it crosses into a red flag
- Charged in addition to a separate carpet cleaning fee
- More than one month's rent
- Required in a state that bans non-refundable deposits (CA, MA, NJ)
Frequently asked questions
Can my landlord charge a non-refundable cleaning fee AND keep part of my deposit for cleaning?
Almost never — that's a double-dip. Once you've paid a non-refundable fee for cleaning, the landlord generally can't deduct cleaning again from your deposit. Get this confirmed in writing before move-in.
Related clauses
General information, not legal advice. Clauses are interpreted differently across states and courts. For a binding interpretation of your specific lease, consult a licensed attorney in your state.
